| TIMELINE | SCIENTIFIC TIMELINE | ADMINISTRATIVE AND BUDGET TIMELINE |
| 6 Months | Identify topic | Prepare pre-proposal or LOI materials (if needed) |
| Develop idea | Review whether institutional approval is needed for LOI | |
| Search funding opportunities | ||
| Collect preliminary data | ||
| 4-6 Months | Draft Specific Aims | Submit Grant Initiation Form |
| Meet with Program Official | Seek supervisor approval | |
| Select funding opportunity (NOFO) | Review proposal guidelines | |
| Review NOFO guidelines | Plan for expertise, staff, and personnel resources (ie. effort) to achieve scope | |
| Establish team, including statistician | ||
| 3-4 Months | Consult with ADR on scientific approach | Establish performance sites, sub-recipients, key personnel, and roles |
| Develop Research Strategy | Detail budget categories and items needed to achieve scope | |
| Prepare draft for peer review and identify qualified reviewers | Meet with OFS to discuss timeline and develop budget | |
| Confirm sub-recipents, consultants, and vendors are approved for business | ||
| 2-3 Months | Collaborate with OVPR Research Development Team | Obtain quotes for purchased services |
| Plan peer review and send draft materials to review chair | Prepare draft budget aligned with project scope | |
| Draft and request letters of support | Request sub-award and consulting materials | |
| Request Dean’s letter of support or meet for special circumstances | ||
| 2-8 Weeks | Hold peer review and incorporate feedback | Finalize budget, budget justification, and adminstrative files |
| Collaborate with team to finalize science | Review timeline and deliverables | |
| Verify all documents and forms are in process | Upload final or near final versions to SharePoint by due date for review | |
| Meet regularly with OFS and communicate changes as needed | ||
| Initiate sponsor application | ||
| 6-10 Business Days | Finalize complete drafts of scientific materials for SPS submission | Make final edits to budget, budget justification, and adminstrative files if required |
| Upload near final scientific files in SharePoint | Upload final documents and add to SharePoint “FINAL” folder | |
| Compile and submit complete draft to SPS for review | ||
| 2-5 Business Days | Finalize All scientific documents and add to SharePoint “FINAL” folder | Respond to SPS review and make required and/or recommended edits |
| Preview compiled proposal and make minor edits | Receive SPS approval | |
| 1-2 Business Days | Confirm proposal is ready for submission | Submit Proposal to Sponsor |
| Monitor for sponsor communication and/or acceptance | ||
| Post Submission | Initiate IRB Process | Compile proposal information for Other Support file |
| Notify team and sub-recipients that proposal was submitted and provide Other Support details |